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Published date: 10 January 2025

Contract summary

Industry

Business and management consultancy and related services - 79400000

Telephone-answering services - 79510000

Typing, word-processing and desktop publishing services - 79550000

Location of contract

BS23 1JZ

Value of contract

£150,000

Procurement reference

SP/BlakehayTheatreManagement/January2025

Published date

10 January 2025

Closing date

14 February 2025

Closing time

12pm

Contract start date

1 September 2025

Contract end date

31 August 2030

Contract type

Service contract

Procedure type

Competitive quotation (below threshold)

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

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Description

Weston-super-Mare Town Council is seeking Expressions of Interest from suitably experienced and qualified organisations to undertake the management of the Blakehay Theatre, Wadham Street, Weston-super-Mare. The organisation will need to have proven and demonstrated experience in similar projects and the wide-ranging skill bases to achieve the various elements required to ensure the running of the theatre is successful which includes but is not limited to: programming of performances in line with community desires, income generation, site management, performance facilitation, marketing to include social media and managing bookings, working with existing staff teams and stakeholders.

The Blakehay Theatre, a converted church, was first opened in 1986. The main house seats 207 patrons, the studio can seat up to 100, and the theatre bar 45. The accessibility of the theatre has been maximised following capital improvements in 2021 which included the installation of a second ramp, and additional level access dressing rooms on the ground floor. The main house is accessible for a small number of wheelchair users, and the bar is fully wheelchair accessible. The studio remains inaccessible by wheelchair users as a result of the inaccessible nature of the building, and lack of ability to put a lift into the building. more information can be found on the Blakehay Theatre website, and will be available at the tender stage.

The aspiration of a partnership model, would be to drive financial performance and increased use, ideally resulting in a reducing subsidy over a 5-year period. As such, the organisation who is chosen must provide a business model that is ambitious and based on proven experience of past income generation and audience development.

Organisations from whom Weston-super-Mare Town Council procure goods and services must demonstrate that all practicable steps are being taken to allow equal access and equal treatment in employment and service delivery, as appropriate to the nature of the contract. Following a decision made by Weston-super-Mare Town Council in July 2020, the Council is committed to working with organisations who pay the Real Living Wage to their employees.
Weston-super-Mare Town Council will evaluate the Expression of Interest submissions received, and shortlist qualifying organisations to invite submit a proposal. Registration of interest does not imply inclusion on the tender list. Tender information will be issued mid February 2025.

The evaluation will be in accordance with the following criteria. An aggregate of 4 or more fails will automatically result in exclusion from the tender list.

full details continued in attached document.

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More information

Attachments

Expression of Interest, Management of the Blakehay Theatre.pdf

Eligibility criteria

Expression of interest document

Additional text

Description of EOI continued:



EVALUATION & ASSESSMENT OF EXPRESSION OF INTEREST
The evaluation will be in accordance with the following criteria. An aggregate of 4 or more fails will automatically result in exclusion from the tender list.
Evaluation Criteria Pass / Fail
Proven experience in type and scale of work within an operational public building Pass / Fail
Proven experience in a creative sector organisation, with demonstratable ability to reach income targets Pass / Fail
Financial capability (adequately resourced to undertake the contract works) Pass / Fail
Evidence of an excellent Health & Safety Record Pass / Fail
Confirmation that employees are paid Real Living Wage. Pass / Fail
Resources and availability to tender and commence the contract during the financial year 2025/2026, date of commencement to be mutually agreed. Pass / Fail
Initially a meeting should be made with the CEO/Town Clerk to discuss the opportunity.
Interested parties are asked to submit Expressions of Interest to include their:
• Organisation name, status, address, contact name and if applicable registration number
• Company bankers name and account number
• Details of experience with similar management project, including reference to key individuals and their role in delivering
• Confirmation that the organisation will be able to submit a tender and should they be successful, commence the contract during the financial year 2025/2026, date of commencement to be mutually agreed.
Expression of Interest should be sent no later than 12 noon on Friday 14th February 2025 FAO:

Sarah Pearse
Town Clerk
Weston-super-Mare Town Council
32 Waterloo Street
Weston-super-Mare
BS23 1LN

Email: development@wsm-tc.gov.uk

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How to apply

Follow the instructions given in the description or the more information section.

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About the buyer

Contact name

Sarah Pearse

Address

Weston-super-Mare Town Council
32 Waterloo Street
Weston-super-Mare
BS23 1LN
England

Telephone

01934632567

Email

development@wsm-tc.gov.uk

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