Open early engagement - This means that a procurement idea is currently active, it is in the early stage of development and judging interest from potential suppliers.
Closing date: 3 August 2024
Contract summary
Industry
Property management services of real estate on a fee or contract basis - 70330000
Location of contract
England
Procurement reference
CAMBDC001-DN722587-04612682
Published date
3 May 2024
Closing date
3 August 2024
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
The current contract for the provision of Planned Maintenance Works externally is due to expire in September 2025. It is proposed that the Council undertakes a procurement exercise to award a replacement contract so that service delivery may continue uninterrupted at the end of the current contract.
The proposed services / works to be covered by the new contract are as follows:
Internal and external finishes.
Re-roofing works including roof structure works.
Rainwater goods, facias and soffits, chimney works.
Replacement doors and windows.
External and internal insulation works.
External and internal structural works.
External hard and soft landscaping works, including paving and resurfacing.
Fencing.
External and internal painting and repairs.
Garage improvements.
Asbestos removal.
Improvement works to internal and external communal areas including balconies, walkways, handrails and works arising from housing health and safety rating system surveys, lighting and electrical works.
Small new building extensions, refurbishment projects, and structural works.
Estate Improvement works.
Installation and maintenance to renewable energy installations.
Maintenance / repair of green roofs and other estate drainage systems including SUDS, petrol interceptors and the like.
It is expected that one replacement contract will be awarded to cover all of the services over a period covering 5 years with an option to extend the contract by up to 3 years. The estimated budget for the future contract is around £6m to £7m per annum - making a total estimated contract value of £30m and £35 between 2025 and 2030, or up to £56m, if the full three-year extension period was used.
It is intended to procure the service using a 2 Stage Selective Tendering process that complies with current Procurement Legislation. The first stage would allow all bidders interested in bidding for the contract to register their interest and submit answers to questions that shall be evaluated. Up to 5 of the most suitable candidates will then be invited to submit a full priced tender for evaluation. The weightings shall be Price -30%; Quality 60%; Social Value - 10%.
Stage 1 is anticipated to Commence in August 2024
Stage 2 is anticipated to commence in November 2024
Contract award is anticipated in March 2025
There shall be a 6 month implementation period leading to service commencement in September 2025 at which time the current contract term expires.
A Supplier event will be held on 17th July 2024 at The Meadows Community Centre (299 Arbury Rd, Arbury, Cambridge CB4 2JL) and will start at 10.30am, running for approx. 2 hours. This will consist of a number of presentations and offer the opportunity to ask questions about the requirements and the process. Any supplier, wishing to attend, should register their interest through the Procurement Portal (add address) no later than 10th July 2024, places will be confirmed via the portal. Please be advised that you may register a maximum of three
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