Published date: 11 October 2024
Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.
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Closing: 18 November 2024, 6pm
Contract summary
Industry
Security services - 79710000
Location of contract
SW1A 2AH
Value of contract
£150,000
Procurement reference
tender_455147/1414569
Published date
11 October 2024
Closing date
18 November 2024
Closing time
6pm
Contract start date
2 June 2025
Contract end date
1 June 2030
Contract type
Service contract
Procedure type
Open procedure (above threshold)
What is an open procedure (above threshold)?
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
A contract with an experienced security services that can provide security personnel that are well-trained. The provider must be certified in security procedures, first aid, conflict resolution, emergency response experience, proficient in English and the local language (Kazakh or Russian) for 1 site (the residence). The scope of the services include:
1. Experience guarding diplomatic or high-security buildings/compounds.
2. 24/7 security coverage, including day and night shifts, weekends, and holidays.
3. Regular and random patrols around the residence premises and its perimeter to ensure thorough surveillance.
4. Strict management of entry and exit points, including visitor identification and vehicle checks.
5. Providing security at the main reception area at the entrance, including visitor registration and screening.
6. Experience in managing various emergencies such as medical incidents, fires, and security threats.
7. Provide strong and robust procedures for quick and effective response to alarms or security breaches and assist with evacuation procedures in case of emergencies.
8. Operation and monitoring of CCTV and other surveillance systems to maintain constant vigilance of the premises.
9. Management and monitoring of alarm systems, including responding to alarms.
10. Reliable and secure communication systems for guards to maintain contact with each other.
11. The security company and its personnel must possess all necessary local and international licenses including ICoCA certifications. The company should adhere to all the labour laws and international security standards.
12. Provide retailed and timely reporting of any incidents or suspicious activities during weekly meetings or upon request by the Post Security Manager.
13. Maintenance of daily logs or roster and reports on security activities.
14. Provide regular performance reviews and audits to ensure the quality of service, appropriate uniforms and security equipment are provided to guards.
15. Provide patrols or emergency response upon request.
16. Conduct regular maintenance and checks of all security equipment and systems.
17. Services must be provided without compromising quality and service levels and there should be a system for penalties for non-compliance in KPIs.
18. Designation of a liaison officer or contact person with Post Security Manager for regular communication and coordination with the Authority's staff.
19. Only one guard removed upon agreement between both parties during the contract lifetime and subjected to the contractual terms.
20. A communications system in place for receiving and addressing feedback from the embassy regarding security services.
21. Scheduled meetings between the security provider and the Post Security Manager to review service performance and address any issues.
22. Other ad hoc services.
How to apply
Follow the instructions given in the description or the more information section.
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