New amendment added #3: Dear Bidders,The purpose of this Amendment No.03 to ITB-2025-55070:We're extending the bid closing from 31 March 2025 to 7 April 2025  at 12:00 noon (East Africa Time).All other terms and conditions of the ITB remain unchanged.Regards,

Edited on: 28-Mar-2025 11:58

Edited by: webservice@unops.org

New amendment added #2: Dear Bidders,Please be informed that Amendment No. 02 has been issued for ITB-2025-55070.This amendment contains crucial revisions, including:1. Uploaded the meeting's Pre-bid Meeting Minutes, Presentation, and Q&A addressed during the meeting. The minutes and presentation from the virtual pre-bid meeting held on 5 March 2025 have been uploaded to the documents section of this tender.  The documents are titled as follows;Amendment No. 1:  ITB_2024_55070_Pre-bid meeting Presentation_Biological ItemsAmendment No. 1: ITB_2024_55070 - Minutes of pre-bid meeting_Biological ItemsPlease refer to the amended documents listed below and complete the updated Technical and Financial Sheet. Submitting the initial versions will disqualify your bid.2. Updated Technical Specifications:The technical specifications for  Lot 2 have been revised. All changes are highlighted in yellow within the technical sheets. Please ensure you use the following amended documents. Using the initial technical sheets will disqualify your bid.Amendment No.1 - ITB-2024-55070 - Lot No. 2  Technical Sheet  Supply and Delivery (Biological Items_ Tanzania).3.  Revised Price Schedule Forms: Updated financial sheets for Lots 1 and 2 are now provided. Please use the following revised documents;Amendment No. 1: ITB_2024_55070_Lot No. 1_ Form C_ Price Schedule Form_Kenya .xlsxAmendment No. 1: ITB_2024_55070_Lot No 2_  Form C_ Price Schedule Form_Tanzania.xlsxWe emphasize that bidders must use the revised technical and financial sheets in their bid submissions, as non-compliance will result in disqualification. These amendments are integral to the tender and any subsequent contract documents. Please review the Clarification tab to review the questions raised and answered on e-sourcing.  All questions which have been answered are marked in green.  The ITB's other terms and conditions remain unchanged.Regards 

Edited on: 12-Mar-2025 15:51

Edited by: webservice@unops.org

New clarification added: Dear Bidders, Please note the below-raised questions and our official responses in connection with the Invitation to Bid, ref. ITB/2024/55070;Supply and Delivery of Biological Items for Nairobi, Kenya and Dar es Salaam,Tanzania.Question Eleven: We require clarification regarding the following points: For automated pipettes (4-channel, 8-channel, 12-channel, and 16-channel), is the required quantity 24 pieces each, totaling 96 pieces?Answer Eleven: The required total quantity is 24 units, including single-channel and 8-channel automated pipettes across three volume ranges (5-20 μL, 20-100 μL, and 100-1000 μL). 12 Single-channel pipettes, 12 Eight-channel pipettes. We are not requesting 4-channel, 12-channel, or 16-channel pipettes. An amendment has been made to the price schedule form and the  technical specifications to reflect the Unit of Measurement. The amendment to the technical and financial sheets will be uploaded in the e-sourcing under the Documents tab. All corrections are highlighted in yellow.Question Twelve: For manual pipettes (0.2-2μL micro, 2-20μL, 20-200μL, and 100-1000μL), is the required quantity 9 pieces each, totaling 36 pieces?Answer Twelve: Yes, Since there are four sets of pipettes with varying volumetric requirements, each type requires a quantity of 9, resulting in a total of 36 pieces (9 × 4 = 36). An amendment has been made to the technical requirements and  price schedule forms to reflect the Unit of Measurement. The amendment financial sheets will be uploaded in the e-sourcing under the Documents tab.All corrections or additions are in yellow highlight.Question Thirteen: Kindly advise if this is the correct  "Accessories - Quantitation Starter Kit"  for the Thermal Cycler PCR Machine as stated in the Specification Sheet.Answer Thirteen: This was mistakenly included in the specifications, and an amendment has been made to remove it from the technical requirements. The amended technical specification of Lot 2 will be posted under the Documents tab in eSourcing.Question Fourteen:  Could you please confirm that all equipment of Lot 1 will be going to Milka M. Mwangi Kenya Medical Research Institute and will be serviced (Training & Maintenance) there. In the event if the equipment is going to different end sites, please share a site plan where each equipment will be serviced.Answer Fourteen: The delivery location and consignee details remain unchanged. For easy reference, you can find the consignee details under the Form D "Delivery Requirements" section in the Comparative Data Table on Page 7 of the returnable bidding forms, or Page 2 of the Schedule of Requirements under Section C of the Delivery Requirements.Question Fifteen:Could you please confirm that all equipment of Lot 2 will be going to Tanzania Veterinary Laboratory Agency, Central Veterinary Laboratory and will be serviced (Training & Maintenance) there. In the event if the equipment is going to different end sites, please share a site plan where each equipment will be serviced.Answer Fifteen: Please note that the delivery location and consignee details remain unchanged. For easy reference, you can find the consignee details under the Form D "Delivery Requirements" section in the Comparative Data Table on Page 7 of the returnable bidding forms or Page 2 of the Schedule of Requirements under Section C of the Delivery Requirements.Question sixteen:Regarding Training services, could you please clarify if the training will be conducted likely during the same day or period. If all items require training during different days, please note that this will escalate the cost for on-site training.Answer sixteen: The delivery and scheduling of physical training will depend on the delivery timeline of the items. Some items require training during installation and commissioning, while others may need operational training after installation. If all items are delivered simultaneously or within a close timeframe, conducting training in a single session would be feasible, minimizing costs and time.  However, if the items are delivered at different times, the training schedule must be planned accordingly to align with the phased delivery.Question Seventeen: Please clarify if we can bid for partial or full Lot ?Answer 17: Bidders must follow the eSourcing system instructions carefully, as the tender includes multiple Lots with separate document requirements. Bidders must submit all required documents for the Main Tender and any Lot they are bidding on. For example, if bidding on Lot 1, all documents for Lot 1 and the Main Tender must be submitted.  Please pay particular attention to Partial bids under the Particulars tab of e-sourcing:Bidders shall be allowed to quote prices for one or more lots identified in this tender. However, bidders must offer 100% of the items specified for each lot and 100% of the quantities specified for each item of a lot. Evaluation will be done per lot.This document shall be integral to our official solicitation documents and resultant contract(s).  Please be guided accordingly.Thank you. 

Edited on: 11-Mar-2025 11:37

Edited by: webservice@unops.org

New clarification added: Dear Bidders,Please see our response to the questions raised on sourcing. While the following Q&A will form part of the pre-bid meeting records for ITB-2025-55070, please monitor e-sourcing for any additional Q&A that may be raised and answered after the clarification timeline of 7 March 2025.Question Seven: We wish to participate in the tender as an authorized agent of the manufacturer. However, our partner and us are bound by a confidentiality agreement and are unable to disclose client details or past performance records. Kindly confirm whether we can proceed with submission under these circumstances.Answer Seven: Non-manufacturers must submit the  UNOPS-provided performance statement, including a client list with the corresponding value of the contracts for the goods/services specified in ITB-2025-55070. As UNOPS is not a manufacturer, there is no risk that any data submitted will be used to compromise any manufacturer's proprietary information.Question Eight:  kindly request clarification on whether you require a bid security or a bid performance guarantee. In the document checklist, the heading states "Bid Performance," but the description mentions "Bid Security." Additionally, in the tender particulars, it is mentioned that a bid security is not required.Please confirm which one is needed—bid performance or bid security—and specify the required amount.Answer Eight: The awarded bidder must provide performance security after the contract award, not bid security. However, the heading in the checklist tab is "Performance Security Form." To align with UNOPS' performance requirements, the closest option in the droplist is labeled "Bid Security" for internal identification purposes. Therefore, only performance security is required, not bid security.An amendment to reflect this clarification shall be issued and the appropriate description will be provided under the checklist for the performance security. Kindly monitor eSourcing for the updates.Question Nine:Kindly grant deadline extension for this tender since our partners/manufacturers need more time to make us an offer. The extension would allow us to submit our comprehensive offer for both lots.Answer Nine: UNOPS grants an extension of the bid submission deadline from 18 March 2025 to 31 March 2025, by 12:00 PM, Kenya Time. This extension will be recorded on e-sourcing through an amendment to the ITB-2025-55070.Question Ten: We request clarification regarding the clause that says "If the consignees of the goods are unable to obtain tax exemptions, UNOPS may require the awarded supplier to settle the applicable taxes on behalf of UNOPS".  So at what point will UNOPS reimburse the payment made?- Who will be funding this?Answer Ten: UNOPS will reimburse the awarded supplier once they have settled the taxes on behalf of the consignee, in the event the consignee cannot obtain the exemption. The EU provides funding for this reimbursement. The successful bidder will need to obtain the tax and duty amounts payable from the relevant customs authority, make the necessary payments, and submit the official receipts to UNOPS. UNOPS will then reimburse the bidder for the actual taxes paid and the cost of the delivered goods.This document shall be integral to our official solicitation documents and resultant contract(s).  Please be guided accordingly.Thank you.

Edited on: 11-Mar-2025 10:55

Edited by: webservice@unops.org

New amendment added #1: Dear Bidders,The purpose of this Amendment No.01 to ITB-2025-55070:We're extending the bid closing from 18 March 2025 to 31 March 2025 at 12:00 noon (East Africa Time).Please refer to the e-sourcing Clarifications tab under the revision section to check the questions raised and the corresponding answers. Please continue monitoring the UNGM for further amendments and responses to additional questions. We will address any questions that remain unanswered accordingly.  All amendments will be integral to the tender and the resultant contract documents.The Presentation and Minutes of the pre-bid meeting will be posted on e-sourcing for this tender.All other terms and conditions of the ITB remain unchanged.Regards,

Edited on: 08-Mar-2025 11:55

Edited by: webservice@unops.org

New clarification added: Dear Bidders,Please see our response to the questions raised on sourcing. While the following Q&A will form part of the pre-bid meeting records for ITB-2025-55070, please monitor e-sourcing for any additional Q&A that may be raised and answered after the clarification timeline of 7 March 2025.Question Seven: We wish to participate in the tender as an authorized agent of the manufacturer. However, our partner and us are bound by a confidentiality agreement and are unable to disclose client details or past performance records. Kindly confirm whether we can proceed with submission under these circumstances.Answer Seven: Non-manufacturers must submit a performance statement, which should include  a client list for the goods/services specified in ITB-2025-55070. As UNOPS is not a manufacturer, there is no risk that submitted data will be used to compromise any manufacturer's proprietary information.Question Eight:  kindly request clarification on whether you require a bid security or a bid performance guarantee. In the document checklist, the heading states "Bid Performance," but the description mentions "Bid Security." Additionally, in the tender particulars, it is mentioned that a bid security is not required.Please confirm which one is needed—bid performance or bid security—and specify the required amount.Answer Eight: The awarded bidder must provide performance security after the contract award, not bid security. However, the heading in the checklist tab is "Performance Security Form." To align with UNOPS' performance requirements, the closest option in the droplist is labeled "Bid Security" for internal identification purposes. Therefore, only performance security is required, not bid security.An amendment to reflect this clarification shall be issued and the appropriate description will be provided under the checklist for the performance security. Kindly monitor eSourcing for the updates.Question Nine:Kindly grant deadline extension for this tender since our partners/manufacturers need more time to make us an offer. The extension would allow us to submit our comprehensive offer for both lots.Answer Nine: UNOPS grants an extension of the bid submission deadline from 18 March 2025 to 31 March 2025, by 12:00 PM, Kenya Time. This extension will be recorded on e-sourcing through an amendment to the ITB-2025-55070.Question Ten: We request clarification regarding the clause that says "If the consignees of the goods are unable to obtain tax exemptions, UNOPS may require the awarded supplier to settle the applicable taxes on behalf of UNOPS".  So at what point will UNOPS reimburse the payment made?- Who will be funding this?Answer Ten: UNOPS will reimburse the awarded supplier once they have settled the taxes on behalf of the consignee, in the event the consignee cannot obtain the exemption. The EU provides funding for this reimbursement. The successful bidder will need to obtain the tax and duty amounts payable from the relevant customs authority, make the necessary payments, and submit the official receipts to UNOPS. UNOPS will then reimburse the bidder for the actual taxes paid and the cost of the delivered goods.This document shall be integral to our official solicitation documents and resultant contract(s).  Please be guided accordingly.Thank you.  

Edited on: 07-Mar-2025 13:28

Edited by: webservice@unops.org

New clarification added: Dear Bidders,Please see our response to the questions raised on sourcing. While the following Q&A will form part of the pre-bid meeting records for ITB-2025-55070, please monitor e-sourcing for any additional Q&A that may be raised and answered after the clarification timeline of 6 March 2025.Question Three: On the  electrophoresis equipment  it is not specified which unit is required (Vertical or Horizontal) and some of the specifications are a bit confusing. Can you please clarify?Answer Three:The electrophoresis equipment required is of the horizontal type, as indicated in the specifications. Please specify what other features are unclear.Question Four: On Lot 1, Item no 1, the PAPR. What size for the hood is required?Answer Four: The PAPR system requires a large, loose-fitting facepiece designed for comfort and a wide-angle view. The facepiece is adjustable to ensure proper airflow.Loose-fitting design is universally adjustable and does not require specific sizing.Question Five: What are the payment terms here?Answer Five: Please refer to Partial bids under the Particulars tab of e-sourcing: Payment terms (Within 30 days after receipt of the goods/services and on submission of payment documentation).Question Six: We would like to seek clarification regarding the tender specifications, as they appear to mention a specific manufacturer's specifications. This raises concerns about limiting competition and preventing eligible bidders from being able to offer at 100% of the lot, as these manufacturers will only offer directly or via their approved distributors. We hereby kindly ask you to waive the 100% lot requirement for this tender, ensuring an open and competitive process will allow for greaterAnswer Six: Specifications outlined in the tender do not reference any specific brand or manufacturer. Our intent is to keep the requirements as generic as possible, ensuring that a wide range of manufacturers can participate, provided their products meet the required technical and quality standards. Bidders can offer items from any manufacturer that meets the specified requirements.  However, to ensure compliance with international quality and safety standards, the offered equipment must be accompanied by relevant certifications such as ISO, CE, FDA, WHO, or equivalent.  Please let us know if you find any product associated with a particular brand or manufacturer.This document shall be integral to our official solicitation documents and resultant contract(s).  Please be guided accordingly.Thank you. 

Edited on: 06-Mar-2025 13:48

Edited by: webservice@unops.org

New clarification added: Dear Bidders, Please note the below-raised questions and our official responses in connection with the Invitation to Bid, ref. ITB/2024/55070;Supply and Delivery of Biological Items for Nairobi, Kenya and Dar es Salaam,Tanzania.Question One: What does every lot, bid and no-bid mean in the vendor submission tab?Answer One: Bidders must follow the eSourcing system instructions carefully, as the tender includes multiple Lots with separate document requirements. Bidders must submit all required documents for the Main Tender and any Lot they are bidding on. For example, if bidding on Lot 1, all documents for Lot 1 and the Main Tender must be submitted.Please pay attention to Partial bids under the Particulars tab of e-sourcing:Bidders shall be allowed to quote prices for one or more lots identified in this tender. However, bidders must offer 100% of the items specified for each lot and 100% of the quantities specified for each item of a lot. Evaluation will be done per lot.Question Two: Can share the PDF of the technical specifications because you have shared only the Xcl Sheets. If it  is available kindly share it?Answer Two: Both the PDF and Excel sheets are available in the Tender Document section. Please review the attachments thoroughly. The attached Excel sheet contains the detailed technical specifications for both Lots. Bidders must complete, sign, and stamp the technical sheets for each Lot.This shall form part of the official solicitation documents. Please be guided accordingly.Thank you. 

Edited on: 24-Feb-2025 11:51

Edited by: webservice@unops.org